Customizing Your Phone

Customize the phone using the Setup options, at any time. Access this menu by pressing the Setup button on the phone. The table below describes all of the possible soft button features. Not all choices are available for every setup option.

Table 3: Soft button features for Setup

1. Directory (Setup button, 1)

To view your phone’s directory options, press the Setup button, then 1, then the soft button under select.

• Using the navigation button, move up or down to highlight a New Entry, Corporate Directory (if available) or Personal Directory.

Adding a New Entry to Your Personal Directory (Setup button, 1,1)

For numbers that you call often, you may want to set up a personal directory.

Press the soft button under add.

The last soft button feature allows you to choose num, IP or URL.

Use the dial pad to enter a phone number, IP address or URL, then press the soft button under ok,

Use the navigation button to move up and down between entries.

If you enter the wrong information, press delChr to delete one character at a time or clear to erase the entry.

To copy an existing entry, use the navigation button to select an entry from your personal or corporate directory and press copy. Then go to your personal directory and press paste to enter the information.

To select a specific ring tone, move the navigation button to Ring:Default, then select feature and choose a tone

Press save and the entry will be added to your personal directory.

Not currently Availible on the SPA 941-942 with Axis-VOIP

Using a Personal Directory (Setup button, 1,3)

If you entered at least one name in New Entry, you have a personal directory.

To view the directory, press the Setup button, then 1.

Entries will be listed next to number 3. Use the navigation button to highlight your choice.

You can dial, delete, edit, cancel, copy or paste an entry by pressing the soft button beneath your choice.

2. Speed Dial (Setup button, 2)

Enter up to 8 speed dial numbers. Each one can be a phone number, IP address or URL.

To setup or edit Speed Dial, press the Setup button, then 2.

To enter a new Speed Dial number, use the navigation button to move to a <Not Assigned> slot.

To edit a previously entered choice, highlight the entry with the navigation button.

Press the soft button under edit.

The last soft button feature allows you to choose num, IP or URL.

Use the number buttons to enter a phone number, IP address or URL, then press the soft button under ok, or enter a name from a directory. As you start to enter the name, you will see a list of choices.

Highlight the number and press ok to save.

If you enter the wrong information, before you press ok, press delChr to delete one character at a time or clear to erase the entry.

3. Call History (Setup button, 3)

You can view lists of recently received (up to 60) incoming calls in Call History. Choose from Redial List, Answered Calls or Missed Calls.

To view the phone’s Call History lists, press the Setup button, then 3.

To review a list, use the navigation button to highlight it and press select.

To redial a number from the list, press dial. You can also choose to delete, edit or cancel entries from these lists.

4. Ring Tone (Setup button, 4)

Each extension of your phone can have a different ring tone. You can download up to 10 ring tones at Linksys.com

To change a ring tone, press the Setup button, then 4.

Use the navigation button to highlight the extension you want to change the ring tone for and press change.

You will see several choices. Press play to hear the tone, press select to choose it.

5. Preferences (Setup button, 5)

You can set six different preferences for your phone.

To select a preference, press the Setup button, then 5.

Use the navigation button to highlight the preference to change, then press the soft button under edit.

1 Block Caller ID - Your phone number will not appear to the person you call.

Choose yes or no (y/n). After making your choice, press ok.

2 Block Anonymous Call - Calls that do not show Caller ID are not received by your phone (this blocks ALL calls without Caller ID).

Choose yes or no (y/n). After making your choice, press ok.

3 Do Not Disturb - Sends incoming calls to voice mail, or gives a busy signal if voice mail is not available.

Choose yes or no (y/n). After making your choice, press ok.

4 Secure Call - The active call is encrypted so that others cannot eavesdrop. Before trying to enable, ask your service provider if Secure Call is available, as the phone must have a mini certificate installed by your service provider.

Choose yes or no (y/n). After making your choice, press ok. When you dial you will hear a tone before the call.

5 Dial Assistance - If you choose yes, when you place calls the LCD will display phone numbers based on the best matched entries in the Directory and Call History lists.

To enable this choice select yes (y/n), then press ok. To disable this feature select no (y/n), then press ok.

If enabled, when placing calls, use the navigation button to highlight a phone number on the LCD screen and press dial to complete the call.

6 Preferred Audio Device - Designates the headset or speaker phone as the preferred audio device when the handset is not used.

Press feature once or twice to select headset or speaker phone. After making your choice, press ok.

6. Call Forward (Setup button, 6)

You can forward all calls, calls when the phone is busy or calls when there is no answer:

Use the navigation button to highlight the call forwarding feature that you want to use.

1. CFWD All Number – Forwards all calls to a single number.

Select edit and then enter a number to forward all calls to. Choose your voice mail box, another extension or an outside line. If an outside phone, be sure to enter 10 digits (1+area code + seven digit number).

Press ok to confirm.

To stop forwarding all calls, press the Setup button, then 6. Use the navigation button to highlight 1 CFWD AllNumber. Select edit and clear.

2 CFWD Busy Number – Forwards calls to another number when the phone is busy.

Select edit and then enter a number to forward calls to when your phone is busy. Choose your voice mailbox, another extension or an outside phone. If an outside line, be sure to enter 10 digits (1+area code +seven digit number).

Press ok to confirm.

To stop forwarding calls, press the Setup button, then 6. Use the navigation button to highlight 2 CFWD BusyNumber. Select edit and clear.

3 CFWD No Ans Number – Forwards calls to another number if there's no answer at your phone.

Select edit and then enter a number to forward calls to when there is no answer at your phone. Choose your voice mail box, another extension or an outside phone. If an outside line, be sure to enter 10 digits (1+areacode + seven digit number).

Press ok to confirm.

To stop forwarding calls, select Call Forward from Setup then highlight 3 CFWD No Ans Number. Select edit and clear.

4 CFWD No Ans Delay – Forwards calls to the number you selected in 3 (CFWD No Ans Number) after a time delay, if there is no answer at your phone.

To enable this option, enter the number of seconds that will elapse before the call will be forwarded.

Select edit, enter the number of seconds for the delay (up to 999) and then press ok.

Press ok to confirm. To stop forwarding calls, select Call Forward from Setup then highlight 4 CFWD No AnsDelay. Select edit and clear.

7. Time/Date (Setup button, 7)

Use this feature to enter the correct time, date and am or pm.

To change the time or date, press the Setup button, then 7.

Enter the date in the following format: mm*dd*yy (this will display as m/d)

Enter the time in the following format: hh*mm*ss (this will display as (h:mm)

If the time does not display am (a) or pm (p) correctly, you can adjust with Offset. To change from a.m. to p.m.,enter *12*00*00, to change from p.m. to a.m., enter #12*00*00.

Press the soft button under save to confirm your choice.You can set just one of these choices, if necessary.

8. Voice Mail (Setup button, 8)

Voice mail service must be available on your network to use this feature. To access your voice mailbox, press the Setup button, then 8. Enter the extension number for the phone’s voice mailbox, then select save. Your Phone Administrator can provide this number to you.

9. Network

This setting is to configure and troubleshoot the network. You should not change this settings unless directed to by your Administrator as this can seriously alter your phone’s functions.

10. Product Info

This setting displays the product name, serial number, software version, hardware version, MAC address andClient Certificate.

11. Status

This setting displays the status of the phone, extension and line buttons.

12. Reboot

This setting is to configure and troubleshoot the network. You should not change this settings unless directed to by your Administrator as this can negatively affect your phone’s function.

13. Restart

This setting is to configure and troubleshoot the network. You should not change this settings unless directed to by your Administrator as this can negatively affect your phone’s function.

14. Factory Reset

This setting is to configure and troubleshoot the network. You should not change this settings unless directed to by your Administrator as this can negatively affect your phone’s function.

IMPORTANT: If you choose factory reset, you will return the phone to the original factory settings and will erase ALL current settings, including the directory and call logs. It is also possible that your phone extension will change.

15. Phone Password (Setup, 15)

This setting allows you to set up or change the password for your phone to prevent unauthorized use.

To access this option, press the Setup button and 15.

Press select to set or change your password, then press save.

Enter up to a 12 character password. You will be required to enter the same password twice.

16. LCD Contrast (Setup, 16)

This setting allows you adjust the contrast of the LCD screen.

To access this option, press the Setup button and 15.

Press select, then use the navigation button to adjust the screen contrast.

Press save to confirm your choice.

Moving the navigation button to the left will increase the contrast and to the right will decrease the contrast,

17. Call Park Status (Setup, 17)

See the status of a call that has been parked.

18. Login (Setup, 18)

If you set up a password using Setup, 15, use this feature to log in to the phone.